This guide covers the application and review process. For ACE, identifiers, Discord roles and server enforcement, use the separate technical FiveM whitelist guide.
Define what the whitelist selects for
Choose observable criteria: rule comprehension, roleplay judgement, communication and availability for the community’s play style. Avoid vague questions that reward long answers rather than good decisions.
A focused application
- Character concept in a few sentences
- One or two scenario questions tied to actual server rules
- Timezone and realistic play availability
- Discord and required game identifier
- Consent to the privacy and retention notice
Do not collect real names, government IDs or other sensitive data that the server does not need.
Create a scoring rubric
| Criterion | Bewijs | Reject when |
|---|---|---|
| Regels | Explains the rule in their own words | Answer proposes prohibited behaviour |
| Scenario judgement | Chooses a proportionate RP response | Uses meta information or breaks character without reason |
| Communicatie | Clear enough for staff to assess | Harassment, evasion or copied answers |
Use the same rubric for every applicant. Record a short reason for the decision so appeals can be reviewed consistently.
Review workflow
- Publish expected review time and queue status.
- Assign applications to reviewers without exposing unnecessary personal data.
- Escalate borderline cases instead of changing the rubric mid-review.
- Send acceptance or rejection with the next permitted step.
- Delete rejected application data after the stated retention period.
Appeals and reapplications
Define a waiting period and one appeal channel. An appeal should correct a review error, not restart the entire application in private messages. Track repeat attempts to prevent reviewer shopping.
Measure quality
Track time to decision, no-show rate, early rule violations and reviewer agreement. If strong applicants abandon the queue, shorten it. If accepted players repeatedly misunderstand one rule, rewrite that question or onboarding step.